Solvay Schools Alumni Community Website Terms of Use
Updated version: 9 July 2023
The Community Website Terms of Use (“Terms of Use”) are defining the conditions under which you may access and use the Community Website and all the functionalities provided (hereinafter designated together the “Service”).
By accessing or using the Service or by logging into with your allocated User ID, you agree to be bound by these Terms of Use. The User undertakes to have legal ability and means required to access and use the Service and acknowledges to have read, understood and accepted without limitation or reservation the Terms of Use, which apply in addition to the Privacy Policy.
These Terms of Service are permanently available.
Please review these Terms of Service carefully prior to using the Service. If you do not agree with these Terms of Use, please do not use the Service.
The Service is provided by Solvay Schools Alumni asbl (hereinafter designated “SSA”):
Solvay Schools Alumni, Registered office: Avenue F.D. Roosevelt 50 CP 141, 1050 Brussels - Belgium
Nonprofit organization registered in the Brussels Trade and Companies Register under the number: BE0409.448.777
E-mail: [email protected]
Phone number: +32 2 650 35 51
Hosting:
Google Cloud Platform
Company located at Gordon House, 4 Barrow St, Dublin, Ireland
Registered in the Dublin Trade and Companies Register under the number: 752925594
Phone number: +353 1 436 1000
Community Website: the online platform named SSAplatform, edited by Hivebrite and provided by SSA, allowing User to benefit from the Service.
Data Protection Law: means the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons regarding the processing of personal data and on the free movement of such data (General Data Protection Regulation) and Belgium’s national data protection legislation.
User Account: means a dedicated online account opened by any visitor and providing an access to the Service.
Identifiers: means login and password or social login the User used to create the User Account.
Party or Parties: means the User and SSA designated either individually or collectively.
Service: means the Community Website and all the functionalities provided thereto and described in the Terms and Conditions.
Service Content: any data, text, files, information, usernames, images, graphics, photos, profiles, audio and video clips, sounds, works of authorship, applications, links, and other content or materials made available during the Service.
User or Users: means any person authorized by SSA to access and use of the Service after creation of a User Account.
User Content: any content created, posted, or shared by the User, on or through the Service including any information, data, photos and other content relating to the User.
The Terms of Service will come into effect on first access to the Service for the entire duration of use.
The Service enables Users to connect with each other, build communities, or also do networking.
The Service comprises a suite of online services provided by SSA, allowing the User to:
These Terms of Service govern the use of each component of the Service.
Access to the Service shall be subject to the creation of a User Account.
The Service is available on the website www.solvayschoolsalumni.com or mobile apps “Solvay Schools Alumni” that can be downloaded through the Apple App Store and Google Play Store.
The User must ensure to has (the “User’s System”):
Users shall bear all the costs for accessing the Service.
This shall require the entering of personal identification data through the online registration form accessible at the following address: www.solvayschoolsalumni.com.
The User agrees to provide only accurate and complete information when creating or updating his/her Account information.
In order to benefit from the Services, the User must log-in with the log-in method the User used to create the User Account. Identifiers are personal and confidential. Users are responsible for keeping it secret and not disclose it to any third party in any form and for any reason whatsoever.
The User’s login can only be changed at the request of the User or at the initiative of SSA. The User’s password is modifiable by the User through the User’s Account. The User is solely and entirely responsible for the use of the User’s Identifiers and undertakes to do everything possible to keep it secret and not to disclose them to anyone, in any form whatsoever and for any reason whatsoever. If the User forgets her/his password, the User can generate a new one by clicking on the link “Reset my password”.
The User is solely responsible for the activity that occurs on its User Account and will be responsible to keep its Identifiers secure and for the use of his Identifiers by third-parties or for any actions or declarations made through his User Account, whether fraudulent or not, and guarantees SSA against any request in this respect.
If the User has reason to believe that a person is fraudulently using identification elements or his User Account, she or he must immediately inform SSA by e-mail at the following address [email protected]
The User is solely responsible for the improper access, damage, disruption, loss or theft and adverse consequences caused by its breach of the confidentiality of the Identifiers. In case of loss, misappropriation or unauthorized use of its password, the User shall immediately notify SSA.
Users may not use another’s account without permission. A User Account may not be shared, transferred, or sold to other parties, nor are they to be used by or made available to any person or entity except the registered user.
The Service is available free of charge (excluding any connection costs, whose price depends on your electronic communication service provider) in providing basic access to the platform.
Additional fees may be required to access advanced features on the platform or to register for events organized by SSA or third parties.
The Service and the Service Content belong and shall remain the property of SSA or its licensors as appropriate, and is protected by copyright, patent when applicable, trade secret and other intellectual property laws.
The User shall not acquire any of such rights title and interest (including, without limitation, all intellectual property rights such as copies, modifications, extensions and derivative works thereof) save as otherwise expressly set out in this Article 7.2 and the User shall take all necessary measures to this effect. All rights not expressly granted to Users are reserved and retained.
Any reproduction, representation, distribution, modification, adaptation or translation of these various Service Content, in whole or in part, in any form and current or future medium is strictly prohibited, except within the limit of the Terms of Service or with prior express authorization of SSA. Any use of these Service Content not expressly authorized by SSA shall constitute a violation of the Terms of Use and a violation of intellectual property rights.
Except as specifically permitted by these Terms of Use, User may not use or register any name, logo, brand or insignia of SSA or any of its schools or subdivisions for any purpose except with SSA prior written approval and in accordance with any restrictions required by SSA. These are the property of SSA or are subject to rights to use, duplicate or represent/communicate to the public that have been granted to such.
SSA is the producer of databases on the Community Website and SSA is the owner of any databases made available. The User shall not extract or reuse a substantial qualitative or quantitative portion of the databases, including for private purpose.
SSA grants the User a limited, non-exclusive, non-transferable, and revocable license to use the Service for User’s personal, non-commercial purposes. The User may only use the Community Website on devices that User owns or controls, and as permitted by the relevant App Store terms of service. User may use the Service and the Service Content only in the manner and for the purposes specified in these Terms of Use. Except as specifically permitted by these Terms of Use, User may not modify, transmit, produce, distribute, display, sell, license, broadcast, or otherwise make available in any form or by any means any part of the Service or the Service Content without the express written permission of SSA.
In connection with the use of the Services and Service Content or User’s Content, the User is not authorized to, or cannot allow a third party to:
The User represents and warrants that she or he retains ownership of all of his intellectual property rights in the User Content or that this User Content is subject to a license granted to the User by a third party holding these rights, under conditions allowing the User to freely use and/or transfer these elements for the purpose of using the Service, under the conditions described in the Terms and Conditions. SSA does not claim ownership of the User Content.
The User holds SSA harmless from all claims or actions brought by third parties on the grounds of an infringement of their rights, including, without limitation, publicity rights, copyrights, trademark and/or other intellectual property rights or privacy rights in the User Content.
By using the Service, the User represents and warrants that she or he has the legal right and capacity to enter into these Terms of Use in the User’s jurisdiction.
User warrants to be at least 18 of age or older, and is fully competent, to use the Service and to enter into and comply with these Terms of Use. If the User is under the age of 18 years, the User must obtain verifiable consent from a parent or legal guardian. The parent or legal guardian shall be able to provide consent to her or his child’s use of the Service and agree to be bound by these Terms of Use in respect to her or his child’s use of the Service.
Persons aged 15 years old or less are not authorized to access the Service.
User may not post content which includes, but is not limited to: (i) sexually explicit materials; (ii) obscene, misleading, libelous, slanderous, violent, hateful and/or unlawful content or profanity; (iii) content that infringes upon the rights of any third party, including copyright, trademark, privacy, publicity or other personal or proprietary right, or that is deceptive or fraudulent; (iv) content that promotes the use or sale of illegal or regulated substances, tobacco products, ammunition and/or firearms; and (v) gambling, including without limitation, any online casino, sports books, bingo or poker (“Objectionable Content”)via the Service.
User may not defame, stalk, bully, abuse, harass, threaten, impersonate or intimidate people or entities and must not post private or confidential information via the Service, including, without limitation, the User or any other person's credit card information, social security or alternate national identity numbers, non-public phone numbers or non-public email addresses.
User must not create accounts with the Service through unauthorized means, including but not limited to, by using an automated device, script, bot, spider, crawler or scraper.
User must not attempt to restrict another User from using or enjoying the Service and must not encourage or facilitate violations of these Terms of Service.
User may only make non-commercial uses of the Service and Service Content. Use of Service or the Service Content for any commercial, public or political purpose is strictly prohibited. Prohibited activities include, but are not limited to: (1) activities that are illegal or fraudulent; (2) use that inaccurately implies endorsement, approval, or sponsorship by SSA (or any individual officer or employee of SSA); (3) use that can be confused with official communications of SSA or its officers or employees; and (4) print or electronic mass mailings (sometimes known as "spamming"), solicitations for commercial services.
In order to ensure the Community Website provides the best experience possible for everyone, if a User sees any inappropriate content, she or he must use the “Report as offensive” feature found under each post.
SSA has no general obligation to monitor User Content nor to investigate whether facts or circumstances are revealing illicit activities. SSA has set up a reporting tool allowing any User to notify illegal, abusive and harmful content.
The knowledge of such content is deemed effective when the hosting provider is notified of following:
If a User Content is reported, SSA reserves the right to withdraw the reported content and/or suspend or terminate the User Account of the User having originally published the reported content in the conditions set forth in Article 11.2.
At any time, the User may delete its User Account by contacting SSA at the address or email address mentioned in Article 15.
Deletion is effective immediately and all the data collected upon the subscription as well as the content published by the User on the Community Website is deleted after a period of 3 months.
SSA retains the right to suspend User’s access to the Service to make all investigations necessary following a report made pursuant to Article 10 or in case of presumed breach of Terms of Use which may be remediated. The User whose User Account is suspended will be informed by SSA of such a decision by email. The User has the possibility send an email to SSA to obtain additional information on the reasons for the suspension as well as to provide explanations and/or any element in order to demonstrate that the breach has been remediated. If the violation of Terms of Use is not remedied within one (1) month from suspension notification, SSA reserves the right to terminate the applicable User’s Account and right to use the Service, in addition to any other rights or remedies available.
SSA may delete inactive accounts after a continuous period of two (2) years the User has not used the Community Website. The User will be informed by email of the deletion of his or her account subject to prior notice of two (2) weeks allowing the User to object to such deletion.
By using the Service, User’s personal data, in the meaning of Data Protection Law, may be collected and processed by SSA, in compliance with the SSA Privacy Policy and the Cookie Policy, (collectively, “Privacy Policies”).
SSA will treat User Content as confidential information in accordance in accordance with these Terms of Use and the Privacy Policies.
SSA is not responsible for the User’s device compatibility nor if the User is unable to connect due to any technical problem related to the Internet network or a failure in the User's computer facilities and equipment.
SSA shall not be responsible for User’s System nor any problems arising from or related to User’s System or caused by the Internet. User is responsible for the security of the User System and the security of its access to and connection with the Services.
Insofar as it has not been reported in the conditions of Article 10, any document, information, data, or elements available via the Service, including User Content (“Information”) is provided without any guarantees, notably that the Information is comprehensive or accurate.
The User is solely responsible for the use of the Information and bears all the risks arising from your reliance on this Information. The Information is provided on the condition that the User can determine its interest for a specific purpose before use. Under no circumstances SSA accepts liability for injury arising from reliance on the said Information, its use or use of a product to which it refers.
The User is solely responsible for all User Content posted, and assumes all risks relating to its use by others and others’ reliance on its accuracy. The User acknowledges that, following the publication of the any content, its information will become accessible to all the Users on the Community Website and that as such, same information will be published, modified, translated, reproduced in any form and accessible, saved and reproduced by other Users and SSA. SSA will have no responsibility or liability in connection with the User Content.
SSA expressly excludes any liability for events of any kind that may occur during any meeting organized between Users within the use of the Services.
The Community Website may provide links to websites operated by third parties or other internet sources/networks, as well as data/information coming from third-party servers. SSA does not endorse or accept responsibility for the content or the use of third-party websites and cannot be held liable for any damage following or in relation with use or the fact of having trusted the content/data/results available on such third-party servers, external sources or internet sites.
If a User uses third-party sites or content from third-party servers, User does so solely at User’s own risk. Links do not imply that the Company is affiliated or associated with any linked site.
For any questions regarding the Terms of Use, especially use of the Service or any claim, please email us at [email protected] or post it at the following address: Avenue F.D. Roosevelt 50 CP 141
1050 Brussels - Belgium.
The User can use these contact details for any technical support request.
Governing Law and jurisdiction. These Terms of Use, will be governed by the laws of Belgium without regard to its conflicts of laws principles.
The User is informed, as consumer, of the possibility to use a conventional mediation procedure or any other alternative dispute resolution method. In particular, the User may refer the matter to the Consumer Ombudsman https://consumerombudsman.be.
The User can submit a dispute to the Online Dispute Resolution platform proposed by the European Commission, which may be accessed at the following address: http://ec.europa.eu/consumers/odr/.
Change of Terms of Use. These Terms of Use are subject to change from time to time. Any changes will be posted to this page. Use of this Service or any Service Content after entering into force the new version of the Terms of Use will constitute the agreement to the modified Terms of Use. If the User disagrees with such modification of the Terms of Use, the User may terminate the Service and delete its User Account under the conditions set forth in Article 11.
Change of the Service. SSA may further develop or modify the Service or the Service Content only to improve its quality. The User will be informed of such development/modification as soon as it is implemented.
Severability; Entire Agreement. Except in the case of invalidity of an essential clause, if any provision of these Terms of Use is held to be invalid or unenforceable, that provision, to the extent unenforceable, shall be struck, and shall not affect the validity or enforceability of the remaining provisions. These Terms of Use, including the Privacy Policies, set forth the entire understanding and agreement between the User and SSA with respect to the subject matter hereof.
Convention of proof. Electronic documents exchanged by electronic means between the User and the SSA shall be regarded as writings having the same probative force as writings on paper in the meaning of applicable law. They may constitute faithful and durable copies in accordance with applicable law, so that the User is invited to keep them.
Force majeure. In no case SSA may be held liable for any breach of its contractual obligations resulting from a force majeure event as defined in applicable law and related jurisprudence.
This Application collects some Personal Data from its Users.
Personal Data collected using the following services and for the following purposes:
Analytics: Analytics collected directly, Display Advertising extension for Google Analytics and Google Analytics with anonymized IP
Personal Data: Cookies; Usage Data
Legal basis: Consent; Association's legitimate interests
Recipients of data: Association and Third Parties
Contacting The User
Contacting the User Contact form
Personal Data: email address; first name; last name; various types of Data
Legal basis: Consent; Contractual relationship with the Association; Association's legitimate interests
Recipients of data: Association and Third Parties
Registration And Authentication
Direct registration
Personal Data: academic background and year of graduation; address; city; company name and details; country; date of birth; email address; fax number; field of activity; first name; gender; last name; marital status; password; phone number; profession; profile picture; Twitter handle; various types of Data; website
Legal basis: Consent; Contractual relationship with the Association; Association's legitimate interests
Recipients of data: Association and Third Parties
Contact Information
Owner and Data Controller: Solvay Schools Alumni asbl / vzw Avenue F.D. Roosevelt 50 CP 141 1050 Brussels, contact email: [email protected]
By using this website you agree with the following terms and conditions, in compliance with the applicable Data Protection Legislation, meaning Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data ("the GDPR"), as well as any applicable legislation and/or regulation implementing or created pursuant to the GDPR and the e-Privacy legislation, or which amends, replaces, re-enacts or consolidates any of them.
Links:
· GDPR
SolvaySchoolsAlumni is a non-profit organization (asbl/vzw) gathering all graduates from Solvay Business School VUB, Solvay Brussels School of Economics and Management ULB, further called "the association". The graduates must have obtained a diploma or certificate from one of following Schools: Solvay Business School VUB or Solvay Brussels School of Economics and Management ULB, Solvay Executive Education asbl, Solvay Entrepreneurs asbl, or have been invited to become members by the association, further called "the alumni" or "you".
For the purpose of this policy, the following terms shall be understood as follows:
- Controller: The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.
- Processor: A natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the controller.
- Recipient: A natural or legal person, public authority, agency or another body, to which the Personal Data are disclosed, whether a Third Party or not.
- Third Party: A natural or legal person, public authority, agency or body other than the data subject, controller, Processor and persons who, under the direct authority of the controller or processor, are authorised to process Personal Data, including cloud services providers and online platforms to send marketing emails.
- Supervisory Authority: An independent public authority which is established by a Member State pursuant to Article 51” of the GDPR.
- Personal Data: Any information relating to an identified or identifiable natural person ("Data Subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
- Processing: Any operation or set of operations which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
The association is at the service of the alumni and collects personal information of alumni (see above) from the alumni and from the above-mentioned schools for the above mentioned purposes. When referring to the contractual relationship with the association, this covers: informative and educational purposes, invitations to alumni activities, school offers, institutional communication of the Schools; Networking, keeping bonds between the alumni and their schools, between the alumni themselves, institutional communication of the Schools and the Universities.
Your personal data are collected in a profile which you have the right to consult, edit and delete:
- For consulting and editing the personal profile the alumni use their personal access codes to connect to the association's website.
- To delete a profile, an email has to be sent to [email protected] with the specific and reasonable request to permanently delete one's profile and a copy of the ID card relative to the profile.
From September till December each new graduate receives a welcome email with his/her personal access codes to connect to the website: www.solvayschoolsalumni.net
The Directory is a data collection including the following information: Name, first name, postal address, electronic address, year of graduation and diploma, company, function, company contact details.
The directory can be consulted by the alumni by two means: online after connecting to the website or in the print version which is distributed to the members of the association.
The alumni can specify in their profile if their personal data can be published in the Directory and therefore be visible to other alumni.
For the performance of the contract the association has with you or if you have explicitly consented, the association may, from time to time, contact you with information about our network, events, news and activities, or (when in accordance with the association's legitimate interests and/or to the extent you gave consent) allow the above-mentioned schools, sponsors and other partners to contact you for the same purposes or for direct marketing communications.
If you no longer want to receive such communications:
- You have the right to specify communication preferences in your profile in order for the association to tailor its communication.
- You can also unsubscribe from our newsletters or email announcements by clicking on the unsubscribe link in the emails sent to you.
Once you have provided your Personal Data, the Data Protection Legislation grants you several rights, which you can in principle exercise free of charge, subject to statutory exceptions. These rights may be limited, for example if fulfilling your request would reveal Personal Data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping. To exercise any of your rights, you can file a request to Solvay Schools Alumni asbl/vzw by sending an email to [email protected].
Should you have unresolved concerns, you have the right to lodge a complaint with a Supervisory Authority where you live or where you believe a breach may have occurred. We encourage you to come to us in the first instance but, to the extent that this right applies to you, you are entitled to complain directly to the relevant Supervisory Authority.
1. Right to withdraw consent: Wherever we rely on your consent, you will be able to withdraw that consent at any time you choose and at your own initiative. The withdrawal of your consent will not affect the lawfulness of the collection and processing of your data based on your consent up until the moment where you withdraw your consent.
2. Right to access and rectify your data: You have the right to access, review, and rectify your Personal Data. You may be entitled to ask us for a copy of your information, to review or correct it if you wish to rectify any information like your name, email address, passwords and/or any other preferences, you can easily do so by logging into your profile as detailed above. You may also request a copy of the Personal Data processed as described in this Privacy Policy by sending an email to [email protected].
3. Right to erasure: In accordance with the Data Protection Legislation, you have the right to erasure of your Personal Data processed by us as described in this Privacy Policy in case it is no longer needed for the purposes for which the Personal Data was initially collected or processed or in the event you have withdrawn your consent or objected to processing as described in this Privacy Policy and no other legal ground for processing applies. If you want your profile deleted, you can do so as detailed above. You may also request to have your Personal Data erased by sending an email to [email protected].
4. Right to restriction of processing: Under certain circumstances described in the Data Protection Legislation, you may ask us to restrict the processing of your Personal Data. This is for example the case when you contest the accuracy of your Personal Data. In such event, we will restrict the processing until we can verify the accuracy of your data.
5. Right to object to processing: Under certain circumstances described in the Data Protection Legislation, you may object to the processing of your Personal Data, including where your Personal Data is processed for direct marketing purposes.
6. Right to data portability: Where you have provided your data directly to us and where the processing is carried out by automated means and based on your consent or the performance of a contract between you and us, you have the right to receive the Personal Data processed about you in a structured, commonly used and machine-readable format, and to transmit this data to another service provider.
The association is committed to the protection of the alumni personal data and continuously reviews its IT system and data to ensure the best service to its alumni. Appropriate technical and organisational measures are implemented in order to ensure an appropriate level of security of your Personal Data, including but not limited to encryption techniques, physical and IT system access controls, obligations of confidentiality, etc. The personal access codes are considered confidential and therefore encrypted with the Vernum Cipher method.
In the event personal information is compromised as a result of a Personal Data breach and where such breach is likely to result in a high risk to the rights and freedoms, we will make the necessary notifications, as required under the Data Protection Legislation.
We only share or disclose information with Third Parties as described herein. Your Personal Data will also be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of the Controller(s) legitimate interests in compliance with applicable laws.
For the purposes described in this policy, your personal data may be transferred outside the EEA, notably to countries that do not provide an ‘adequate’ level of data protection. However, when such a transfer happens, we ensure that it takes place in accordance with this Policy and that the necessary safeguards are put in place, ensuring that the transfer is (i) either regulated by Standard Contractual Clauses approved by the European Commission as ensuring an adequate protection or (ii) done to an organisation that complies with the EU-US and Swiss-US Privacy Shield Framework as implemented by the U.S. Department of Commerce in case the transfer is made to the United States of America.
We retain your Personal Data for as long as is required to fulfil the activities set out in this Privacy Policy, for as long as otherwise communicated to you or for as long as is permitted by applicable law. For example, we may retain your Personal Data if it is reasonably necessary to comply with any legal obligations, meet any regulatory requirements, resolve any disputes or litigation, or as otherwise needed to enforce this Policy and prevent fraud and abuse.
To determine the appropriate retention period for the information we collect from you, we consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorized use or disclosure of the data, the purposes for which we process the Personal Data, and whether we can achieve those purposes through other means, and the applicable legal requirements.
If you click on a link to a Third Party website, you will be taken to a website we do not control and our Privacy Policy will no longer be in effect. Your browsing and interaction on any other website is subject to the terms of use and privacy and other policies of such Third Party website. Read the privacy policies of other websites carefully. We are not responsible or liable for the information or content on such Third Party websites.
The association is not responsible for the acts of third parties and their consequences on the use of personal data that is published in the Directory.
We reserve the right to modify and update this Privacy Policy from time to time. We will bring these changes to your attention should they be indicative of a fundamental change to the processing or be relevant to the nature of the processing or be relevant to you and impact your data protection rights.
Any picture uploaded by a user of this site remains the property of said user. The association claims no right on any picture uploaded by a third part, and holds no responsibility for the upload, by a third party, of a picture without the authorization of its rightful owner. The association will make no use of any picture uploaded by a third party without the explicit, formal authorization of its rightful owner.
The association cannot be held responsible for any inappropriate content or wrong information published on this site by others. Would you find any wrong information, inappropriate content or any illegal reproduction of any material (photos, videos, texts, articles from the press, other), please contact immediately our office: By email to [email protected] or by postal mail: Solvay Schools Alumni asbl/vzw Avenue F.D. Rooseveltlaan 50 CP 141 1050 Brussels BELGIUM Identification Number/VAT: BE0409.448.777
